About

Junior Clerk Application

Role: Junior Clerk
Reporting to: Senior Clerk and First Junior

We are looking for a full time Junior Clerk to assist the clerking team in chambers. The successful applicant can expect a salary of £28,808 & 20-days holiday entitlement plus bank holidays.

The successful candidate will work in an efficient professional manner and be educated to a minimum A Level standard or equivalent, with at least 5 GCSEs, grade 4 or above, including Maths and English. They will have proven communication skills, the ability to work under pressure and demonstrate enthusiasm and commitment and have a forward-looking attitude. It is essential that they are computer literate.

OUTLINE OF MAIN DUTIES

The post holder is responsible for carrying out all duties necessary to ensure the smooth and efficient running of the clerk’s room and chambers in general. The following is not intended to be an exhaustive list of duties. You may be required to carry out such other duties as are necessary to ensure that the clerk’s room is run efficiently.  The postholder will be expected to work 40 hours a week.

All staff will comply with the Equality, Diversity & Inclusion policy (details of which may be obtained from Chambers Administrator). The distribution of work to members of Chambers is to be carried out without discrimination on grounds of race, ethnic or national origin, social class, gender, religion, sexual orientation, disability or age.

All staff have a responsibility to the Health and Safety of persons at work. The methods of achieving this will be by the provision of safe systems at work, safe health conditions and environment; and including such information, training, instruction and supervision as is necessary to achieve these objectives in accordance with safety legislation and Chambers Health & Safety Policy

All staff will act in the best interests of Chambers at all times, promoting a positive image both of Chambers; collectively and of each member of Chambers individually.

1. MAIN RESPONSIBILITIES

  • To assist as and when required in the upkeep and general running of Chambers to include, but not limited to, dealing with office equipment, stationary, decor and furnishings and general maintenance/repair.
  • Utilise the most appropriate technology to maintain an efficient Clerk’s Room and a comprehensive service to Solicitors. This includes using a PC, Lex Law system, e-mails, internet etc and other office equipment. (Working with computerised systems, staff will need to be fully aware of their responsibilities under the Data Protection Act 2018 for the security, accuracy and relevance of Personal Data held on such systems).
  • Answering telephone calls.

2. CLERKS ADMINISTRATION

  • Collecting and opening DX on Lex and Post and date stamping.
  • Entering post and DX and sending and delivering the same.
  • Ensuring that the kitchen is kept clean and fully stocked at all times. Making sure dishwasher is put on once a day.
  • Ensuring the clerk’s room, Lower Ground floor and the 3rd Floor are stocked with stationary. [i.e.: paper in the machines]
  • Checking Crown Court warned lists and final lists.
  • Checking County Court & Immigration lists.
  • Showing in conferences to the barristers.
  • Setting up rooms ready for conferences and making tea etc.
  • Keeping clerks room and waiting area clean and tidy during office hours.
  • Utilise office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.
  • Primary responsibility for faxing and photocopying.
  • Ensure that the phone is answered promptly and politely and that all messages are recorded and passed on directly via email.
  • Booking cases and/or conferences into the diaries provided supervised and checked by one of the other clerks.
  • Collect and deliver briefs etc to and from other chambers.
  • Attending and fixing cases as and when required.
  • Help as and when required with fee collection.
  • To comply with the clerks Quality Code.
  • Maintain files and records so they remain updated and easily accessible
  • Undertake basic bookkeeping tasks and issue invoices etc.
  • Perform other office duties as assigned

3. YOU WILL BE WORKING TOWARDS

  • Obtaining the basic understanding of negotiating and agreeing fees for cases
  • Appropriately allocating cases to barristers, taking into account experience, availability, skills and specialisms
  • Planning barristers workloads
  • Negotiating and agreeing a timetable of required work
  • Organising case fees collection
  • Checking computerised diaries and court listings to avoid clashes in commitments
  • Undertaking relevant research
  • Carrying out administrative and business management activities
  • Seeking work and marketing the chambers via events and seminars
  • Keeping up-to-date with legal developments, particularly in specialist areas
  • Providing the client with information about progress or possible delays in cases
  • Organising meetings between clients, barristers and instructing solicitors

This job profile is not a definitive list of responsibilities but identifies the key components of the role. The specific objectives of the post holder will be subject to review as part of the individual performance review process.

All applicants are requested to complete an Equality, Diversity & Inclusion form, available here.

For all enquiries please contact:

ABC Chambers Solutions LLP on 0203 890 8190

Sarah Willshee sarah@abcllp.com | Georgina Sundown georgina@abcllp.com

ABC are committed to equality and to fostering diversity in our profession. Abd will treat everyone equally and irrespective of their age, background, disability, gender reassignment, marital or civil partnership status, pregnancy or maternity status, race, religion or belief, sex or sexual orientation.

Please advise us in advance of the interview if you have any access needs (including those arising from neurodiversity) and/or require reasonable adjustments for the interview so that we can make appropriate arrangements.